Operations assistant

Employment Type: Full Time

We are looking for a detail-oriented and proactive Operations Assistant to play a key role in supporting our daily operations. This position involves close coordination with drivers, multiple sites, internal teams, and external stakeholders. The ideal candidate ensures operational efficiency, safety compliance, and timely resolution of any issues.

Key Responsibilities:

• Support the Operations Manager in planning and executing daily operational tasks.
• Oversee day-to-day operations across drivers and sites to ensure smooth workflow and timely delivery.
• Conduct and document Toolbox Meetings on-site to communicate safety protocols, operational updates, and address concerns.
• Liaise with internal teams, external vendors, and customers to resolve operational issues and maintain seamless communication.
• Maintain accurate operational records, track driver assignments, delivery schedules, and site activities.
• Ensure compliance with operational policies, safety standards, and company procedures.
• Demonstrate thorough knowledge of routes across Singapore to optimize deliveries, and driver assignments.
• Identify operational challenges, propose solutions, and implement process improvements to increase efficiency.
• Assist in preparing reports, schedules, and documentation as required by management.

Key Skills & Competencies:

• Strong Organizational Skills: Ability to manage multiple tasks, schedules, and deadlines efficiently.
• Problem-Solving Abilities: Proactively address operational challenges and implement solutions.
• Attention to Detail: Ensure all operational records, safety documentation, and site activities are accurately maintained.
• Effective Communication: Coordinate clearly with drivers, site teams, internal departments, and external stakeholders.
• Route Knowledge: Familiarity with Singapore’s islandwide road network to support efficient site operations.

Education & Qualifications:

• Minimum GCE O-Level qualification.
• Diploma or degree in Logistics, Operations Management, or related fields is preferred.

Experience:

• Prior experience in administrative, operations, or logistics support roles is advantageous.
• Hands-on experience through internships or entry-level roles such as Administrative Assistant or Operations Assistant will be considered.

Why Join Us:

• Gain in-depth exposure to multi-site operations and logistics management.
• Opportunity to develop operational, problem-solving, and coordination skills in a dynamic work environment.
• Work closely with management and drivers, contributing to efficient, safe, and smooth operations..