Office Receptionist cum Admin Assistant

Job Summary:

This role is responsible for front desk operations and providing administrative support to ensure smooth day-to-day office functions.

Key Responsibilities:

• Manage front desk: answer calls, welcome visitors and guests
• Arrange business travel when required
• Liaise with vendors and building management; ensure timely invoice processing and payments
• Maintain office facilities, meeting rooms, and cleanliness standards
• Manage office supplies and inventory
• Handle courier services, mail, and deliveries
• Monitor and arrange servicing of office equipment
• Support basic IT administrative tasks (e.g., server room access)
• Support company events and engagement activities
• Assist Directors with travel, expense claims, and scheduling
• Perform ad-hoc duties as assigned
• Suggest improvements to administrative processes

Requirements:

• Minimum 3 years of relevant experience in office administration
• Independent, adaptable, and resourceful
• Good problem-solving skills
• Proficient in Microsoft Office
• Strong communication and organizational skills
• Bilingual in English and Mandarin to effectively communicate with stakeholders