Procurement Manager

ROLE & RESPONSIBILITIES:

• Manage day-to-day procurement and purchasing activities across all venue departments.
• Source, evaluate, and procure operational supplies, technical equipment, services, maintenance support, event-related items, and general venue requirements.
• Obtain quotations, conduct price comparisons, and negotiate with vendors to ensure competitive pricing and service quality.
• Process purchase requests, purchase orders, procurement documentation, and supplier coordination activities.
• Ensure procurement activities comply with company approval processes, financial controls, and procurement policies.
• Coordinate urgent operational purchases and event-related procurement requirements within tight timelines.

• Develop and maintain relationships with suppliers, contractors, service providers, and operational vendors.
• Support vendor onboarding, contract documentation, insurance compliance, and supplier database management.
• Monitor supplier performance, service quality, delivery timelines, and pricing consistency.
• Coordinate with departments and vendors regarding deliveries, logistics arrangements, operational requirements, and procurement schedules.
• Support vendor negotiations and procurement reviews to optimise operational costs and purchasing efficiency.

• Support accounts payable processes including invoice collection, supplier documentation verification, and payment coordination.
• Ensure supplier invoices match approved purchase orders, quotations, and delivery confirmations before submission for payment.
• Coordinate with the Finance Manager regarding supplier reconciliations, payment schedules, and outstanding invoices.
• Respond to supplier enquiries regarding payments, invoices, and procurement documentation.
• Maintain accurate procurement and supplier records for audit and financial reporting purposes.

• Monitor operational inventory levels and support procurement planning for venue supplies and consumables.
• Coordinate stock replenishment for operational departments including housekeeping, engineering, operations, technical production, and administration.
• Support event-specific purchasing requirements including temporary infrastructure, production supplies, backstage requirements, and operational consumables.
• Assist departments with sourcing alternative suppliers and urgent operational solutions where required.

• Support cost control initiatives by monitoring procurement spending and identifying cost-saving opportunities.
• Track procurement budgets and maintain purchasing records for operational reporting.
• Work closely with the Finance Manager and department heads to ensure purchasing activities remain within approved budgets.
• Support procurement analysis, vendor evaluations, and purchasing trend reporting.

• Maintain procurement records, vendor agreements, quotation logs, purchase orders, and supplier documentation.
• Ensure procurement activities comply with company policies, audit requirements, and financial controls.
• Support audit exercises and procurement reporting requirements.
• Ensure proper approval workflows and documentation are maintained for all purchases.

REQUIREMENTS :

• Diploma or Bachelor’s Degree in Procurement, Supply Chain, Business, Finance, Hospitality, or related discipline preferred.
• Minimum 5–7 years of experience in procurement, purchasing, finance support, or operational administration, preferably within hospitality, entertainment, venue operations, or event environments.
• Experience supporting accounts payable processes, invoice coordination, and supplier payment administration preferred.
• Strong understanding of procurement processes, vendor management, purchasing controls, and operational sourcing.
• Good negotiation, communication, and supplier management skills.
• Strong organisational skills with the ability to manage multiple procurement requests and operational priorities simultaneously.
• Proficient in Microsoft Office, procurement systems, and financial administration processes.
• High attention to detail with strong documentation and administrative skills.
• Ability to work effectively in fast-paced event and operational environments.
• Professional, proactive, and able to work collaboratively across departments and with external vendors.
• Willingness to support event operations and urgent operational requirements outside standard office hours where required.