Executive Assistant

Company: AI Software Start-Up

We are an innovative AI software start-up with solid funding and a mission to revolutionize enterprise software businesses. We are seeking a proactive and dedicated Executive Assistant to support our leadership team and contribute to our growth journey.

Key Responsibilities:

• Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for executives, across various countries and time zones.
• Communication: Serve as the primary point of contact between executives and internal/external stakeholders.
• Documentation: Prepare reports, presentations, and correspondence; maintain organized filing systems.
• Project Operations: Assist in planning, executing, and monitoring projects; coordinate with cross-functional teams to ensure timely delivery of project milestones.
• Event Management: Organize and manage online and offline events related to product launches, shareholder communications, marketing campaigns, and public relations initiatives.
• Financial Tasks: Handle basic accounting duties such as expense reporting and invoice processing.
• HR Support: Aid in onboarding new employees and maintaining HR records.
• Flexibility: Be available to work outside standard office hours as needed, accommodating the start-up's dynamic environment.

Requirements:

• Citizenship: Must be a Singapore Citizen.
• Experience: Minimum of 1-2 years in administrative, HR, accounting, or project coordination roles. Minimum of 1 year regular AI product usage experiences, e.g. Chatgpt.
• Independence: Ability to work autonomously and manage multiple tasks effectively.
• Flexibility: Willingness to work remotely and outside typical office hours.
• Technical Proficiency: Familiarity with tools like Microsoft Office, Google Workspace, and collaboration platforms.
• Preferred Experience: Background in tech, IT, or e-commerce sectors is advantageous.
• Personal Attributes: High levels of self-motivation, discipline, and a proactive approach to problem-solving.

What We Offer:

• Innovative Environment: Be part of a forward-thinking team at the forefront of AI technology.
• Growth Opportunities: Engage in diverse projects with potential for professional development.
• Flexible Work Arrangements: Enjoy the benefits of remote work and flexible scheduling.
• Collaborative Culture: Work closely with a team that values open communication and mutual support.