Administrative Assistants
Job brief
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Responsibilities
⦁ Answer and direct phone calls
⦁ Organize and schedule appointments
⦁ Receive, sort and distribute the mail
⦁ Maintain contact lists
⦁ Reply to email, telephone
⦁ Maintain computer and manual filing systems
⦁ Carry out administrative duties such as filing, typing, copying, binding, Scanning etc.
⦁ Prepare and monitor invoices
⦁ Ad hoc job duties as assigned
Requirements
⦁ Preferred candidate with minimum 4-5 years working experience in related field
⦁ Knowledge of office management systems and procedures
⦁ Working knowledge of office equipment, like printers and fax machines
⦁ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
⦁ Excellent time management skills and the ability to prioritize work
⦁ Attention to detail and problem solving skills⦁ Excellent written and verbal communication skills
⦁ Strong organizational skills with the ability to multi-task
⦁ High School degree; additional qualification as an Administrative assistant
⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers for mandarin order purposes.
⦁ Salary will be commensurate base on qualification and experience
Monday - Friday 8:30am-5:30pmSaturday 8:30am-12:30pm （alternate）