Receptionist ( 3 month contract renewable)

Title: Receptionist ( 3 month contract renewable)

We are seeking a professional, approachable, and service-oriented Receptionist to be the face of our organization. As the first point of contact, you will play a key role in creating a welcoming and seamless front office experience for all visitors, employees, and stakeholders.

• Rotating shifts
• 8:00 AM – 5:00 PM
• 9:00 AM – 6:00 PM

• Manage the reception desk and warmly welcome visitors, directing them appropriately.
• Handle incoming and outgoing calls with professionalism and efficiency.
• Maintain a clean, organized, and presentable reception area, including displays and reading materials.
• Keep accurate records such as telephone logs, call registers, and client contact details.
• Provide administrative support and assist with help desk-related duties.
• Coordinate meeting and conference room bookings, including event arrangements (e.g., flowers, setup).
• Manage pantry supplies and ensure stock levels are maintained.
• Liaise with vendors and facilities teams to resolve maintenance issues and equipment faults.
• Support overall office facilities management to ensure a safe and well-maintained workplace.
• Assist in emergency preparedness activities, including fire drills and evacuation procedures.
• Contribute to monthly reporting and continuous improvement of reception policies and procedures.

• Strong customer service skills with a professional and polished demeanor.
• Confident communicator with the ability to interact effectively with stakeholders at all levels.
• Excellent multitasking and organizational skills.
• Detail-oriented with a proactive, service-driven mindset.
• Prior experience in reception, office administration, or facilities coordination is an advantage.

EA License No: 18C9251