Admin & HR Executive/ Senior Executive

Admin & HR Executive/Senior Executive provides support to HR and Administrative functions to the company as well as to ensure smooth execution of all the administration matters with a focus on supporting key HR operations and projects.

Primary Duties:

• Oversight of all office supplies and its purchases including office maintenance
• Work closely with appointed IT contractor to ensure smooth network coverage and IT support for all staff.
• Respond to emergency situations and advise project management immediately.
• Advocate and ensures office safety protocols
• Liaise with external vendors on office supplies, maintenance, repairs, etc

• Assists in onboarding and offboarding process
• Conducts New Hire orientation for new staff when required.
• Assist in interview arrangements, reference checks for new hires, following up of new hires documents.
• Payroll - Compile monthly new hires and leavers listing including staff’s expense claims to payroll vendor. Work with payroll vendor closely to capture timely HRIS (Info-Tech) updates due to staff movements (ie. Transfers, change of managers, change of salary, leave encashments for leavers, etc).
• Actively brainstorm and participate in regular company townhalls (Employee engagement sessions) including hosting the event.
• Act as Training Administrator - Assign staff training and track training completion via company LMS system including close follow-ups with Managers to see through the completion of their team’s trainings.
• Act as the company’s Leave and Claims admin - Monitor and update managers on team’s leave utilization on via quarter leave reports; act as claims admin to verify flexi-claims submission based on claims policy.
• Assist in company insurance matters, liaise with insurance broker (WTW) to support staff in their insurance claims, medical/ dental claims matters.
• Organize team bonding activities and support staff welfare initiatives.
• Assist in the completion of various HR related reports (eg. MOM survey reports, yearly Mercer reports, etc)

Role Skill and Knowledge Requirements:

• Minimum GCE 'A' Level / Diploma in any field
• Strong attention to detail
• Ability to adhere to and meet due dates and objectives.
• At least 5 years’ experience in an administrative/ HR capacity; Prior experience as in HR preferred.
• Ability to work in a fast-paced environment with limited supervision
• Strong verbal and written communication skills
• Proficient in MS Office

Primary Competencies:

• Initiative
• Resourcefulness
• Accuracy
• Attention to detail