Administrative Secretary (Japanese speaking, Part - Bedok

Reference ID: 36603

Our client is a Japanese-listed food manufacturing company. They are seeking an Administrative Secretary (Japanese speaking, Part Time). This role reports to the Chief Operating Officer.

• Book meeting rooms, set up conference calls, and ensure all necessary arrangements are in place for meetings.
• Take messages, record minutes during meetings, and distribute them to relevant stakeholders.
• Assist the Chief Operating Officer (COO) with managing and maintaining their daily schedule, ensuring appointments, meetings, and events are timely coordinated.
• Perform general administrative tasks, such as filing, photocopying, and handling incoming/outgoing correspondence.
• Develop and implement office procedures and record-keeping systems to maintain an efficient administrative flow.
• Ensure the timely preparation and mailing of outgoing correspondence on behalf of the COO.
• Make and confirm travel arrangements for the COO, including flights, accommodations, and transport, ensuring all logistics are confirmed and aligned with the schedule.
• Assist in the preparation of presentations and reports for meetings, ensuring accuracy and alignment with objectives.
• Manage data entry and data compilation for various departments as needed.
• Coordinate and send out relevant data and reports to stakeholders via email, ensuring accuracy and timeliness.
• Assist the Sales and Marketing teams by conducting research on market data, gathering relevant information, and compiling data for analysis and reporting purposes.

• Completion Bonus (Upon completion of 12 months of employment service)
• Annual Leave: 7 days
• Medical Leave
• Medical Insurance
• Hybrid Working Arrangement

【 Requirements & Preferences 】

• Diploma in any field
• Minimum 2 years of experience in a secretarial/ administrative function
• Fluent in Japanese (JLPT N2) and English to liaise with Japanese and English-speaking counterparts
• Proficient in Microsoft Office applications

• Experience working in Japanese companies

We regret that only shortlisted candidates will be notified.

Recruitment Licence: 12C5051