Virtual Assistant (HR focused)

About Us

We are a growing HR consultancy providing end-to-end Human Resources support to clients across various industries. Our services include HR advisory, recruitment, onboarding, performance management, employee relations, HR documentation, and ongoing HR operations support.

We are seeking a reliable and highly organized Virtual Assistant to support our Founder in daily operations, client management, and business administration.

Role Overview

This role is ideal for someone who thrives in a dynamic environment, enjoys supporting others, and has strong administrative and communication skills. Experience in HR or HR-related functions is a plus.

Key Responsibilities

• Manage the Founder’s calendar, appointments, and meeting schedules
• Prepare meeting agendas, minutes, and follow-up action items
• Handle email monitoring, drafting, and prioritization
• Organize digital files, documents, and project trackers

• Assist with onboarding new HR clients
• Maintain client records, service agreements, and project timelines
• Coordinate HR service deliverables (e.g., recruitment updates, HR policy drafts, reports)
• Follow up with clients on statuses, deadlines, and required documents

• Draft simple HR templates (offer letters, reminders, job postings, etc.)
• Conduct basic candidate screening (CV filtering, scheduling interviews)
• Support with research on HR best practices and labor regulations (as needed)

• Assist with preparing presentations, proposals, and reports
• Support social media scheduling and basic content coordination (optional)
• Manage invoicing, receipts, and simple bookkeeping tasks
• Maintain confidentiality and professionalism at all times

• Proven experience as a Virtual Assistant, Executive Assistant, or similar role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and ability to work independently
• Tech-savvy: proficient in Google Workspace / Microsoft Office, project management tools (e.g., Notion, Trello, Asana), and virtual meeting platforms
• Ability to maintain strict confidentiality, especially with HR-related information
• Experience in HR admin or supporting HR functions is advantageous