[ref. m07820104] Geylang - Executive Assistant (Commodities/Degree/ West / UP $4.5K+AWS+VB)

SINGAPOREANS ONLY

☑ Degree holders only

☑ Minutes taking, checking of contracts

☑ Transport provided at Jurong East MRT

This pivotal role supports the MD in daily operations through exceptional communication, coordination, scheduling, and administrative expertise.

Key Responsibilities

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.
• Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.
• Screen and direct phone calls, ensuring timely handling of correspondence across regions.
• Track time-sensitive issues and follow up on action items with precision.

• Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.
• Attend meetings, take detailed notes, draft minutes, and track action items.
• Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

• Act as the primary point of contact for internal and external stakeholders, including team members in China, managing inquiries and providing or redirecting information.
• Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

• Maintain organized, up-to-date electronic and physical filing systems, ensuring documents are easily accessible.
• Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

• Assist the MD in monitoring project timelines, milestones, and deliverables, coordinating with cross-functional teams.
• Gather data and facilitate project progress by collaborating with team members and other departments.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to ref13@trustrecruit.com.sgor please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

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EA Personnel Reg No: R24124361