Administrative Assistant (Estate)

We are seeking a motivated and detail-oriented Administrative Assistant to join our team and support the Condominium Manager in day-to-day operations and estate administration.

• Resident Relations & Communication
• Handle and record feedback and complaints from residents and subsidiary proprietors
• Support resident engagement and participation in estate events or activities
• Financial & Administrative Support
• Assist with petty cash handling and collection of payments from residents
• Update trust accounts and issue receipts for maintenance contributions and deposits
• Maintain records of office supplies and manage equipment maintenance schedules
• Estate & Operations Management
• Monitor attendance and performance of site staff, vendors, and contractors
• Oversee the proper use of estate facilities in line with House Rules, By-laws and SOPs
• Regularly update the estate’s notice boards
• Compliance & Documentation
• Assist in processing Section 47(1)(c) notices and updating strata roll upon transfer of ownership
• Maintain proper filing systems for efficient documentation and administration
• Meetings & Coordination
• Coordinate and support council meetings and Annual General Meetings (AGMs)
• Attend meetings and prepare minutes for official records

• Perform general administrative tasks as assigned by the Condominium Manager
• Provide ad-hoc support to ensure smooth estate operations

• Minimum 1 -2 years of experience in administrative or property management roles
• Good organizational and time-management skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience in MCST or residential estate management is a plus
• Able to work independently and within a team setting

• 5.5 Day Work Week (Work on alternate Saturday)
• Ready to Apply?

Interested candidate please click to apply with your resume indicating your current and expected salary.