Punggol - Project Support Analyst

The Project Support Analyst provides essential support to the Project Management Office (PMO) for a major greenfield facility development project. He/she ensures smooth coordination across multiple workstreams, including building construction, equipment transfer, operations transition, and digital transformation.

He/she will be responsible for managing project schedules, preparing presentation materials, coordinating meetings, and maintaining organized documentation—playing a key role in keeping the complex project on track and aligned across stakeholders.

• Assist the PMO and project leads in maintaining integrated project timelines, tracking progress across building, transition, and smart factory workstreams.
• Prepare and format high-quality presentation decks and reports for project reviews, stakeholder updates, and steering committee meetings.
• Coordinate logistics and scheduling for key project meetings, workshops, and reviews (both virtual and on-site).
• Consolidate updates and inputs from workstream leads and compile into status trackers, project dashboards, and communication briefs.
• Track action items, deliverables, and decisions from meetings, ensuring timely follow-up and accountability.
• Maintain project documentation, including SORs (Statement of Requirements), project charters, risk registers, and decision logs.
• Support onboarding of new team members, vendors, or contractors to the project, including access, orientation, and documentation sharing.
• Facilitate collaboration between project team members, functional groups (e.g., Facilities, Operations, IT), and external partners.
• Monitor changes to plans and support change control processes as required.
• Support ad-hoc administrative and coordination tasks as assigned by the PMO leadership.

• Bachelor's degree in Business Administration, Project Management, Engineering, or a related field.
• At least 8 years of experience in a project support or administrative coordination role, ideally in a manufacturing, industrial, or construction project.
• Strong proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Outlook; experience with MS Project, Smartsheet, or equivalent tools is a plus.
• Exceptional organizational and time-management skills with attention to detail.
• Strong interpersonal and written communication skills for engaging with cross-functional stakeholders.
• Ability to manage multiple priorities in a fast-paced, evolving project environment.
• High level of discretion, professionalism, and reliability.
• Exposure to greenfield facility projects or capital-intensive industrial projects (manufacturing, aerospace, etc.).
• Familiarity with project management frameworks or tools (e.g., Agile, Waterfall, Jira, Confluence).
• Comfortable working in a cross-cultural, multi-stakeholder environment with global counterparts.
• Interest or experience in smart factory or digital transformation initiatives is a plus.