HR & Administration Executive

Job Summary

We are seeking a proactive and detail-oriented HR & Administration Executive to support the full spectrum of Human Resources and administrative operations. The successful candidate will play a key role in payroll administration, work pass management, employee lifecycle processes, recruitment coordination, government grant submissions, and office administration to ensure smooth business operations and compliance with Singapore regulations.

Key Responsibilities

• Manage the full employee lifecycle, including onboarding, offboarding, contract administration, confirmation, and employee documentation.
• Process monthly payroll accurately and timely, including CPF contributions, SDL submissions, leave records, and statutory compliance requirements.
• Administer work pass applications, renewals, cancellations, and related MOM submissions for Employment Pass (EP), S Pass, and Work Permit holders.
• Maintain accurate employee records and HR databases while ensuring data confidentiality and compliance.
• Coordinate employee leave administration, including annual leave, medical leave, childcare leave, government-paid leave schemes, and NS claims.
• Prepare employment-related documents, including employment contracts, letters of appointment, confirmation letters, and other HR correspondence.
• Support annual tax reporting, including IR8A and IR21 submissions.

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, offer preparation, and onboarding arrangements.
• Liaise with hiring managers and external recruitment agencies to support hiring requirements.
• Maintain recruitment records and candidate databases.

• Ensure compliance with Singapore Employment Act, CPF regulations, MOM requirements, and company policies.
• Coordinate government grant applications and claims, including SkillsFuture, government-paid leave schemes, training grants, and workforce development programmes.
• Support MOM surveys, audits, and regulatory reporting requirements.
• Monitor workforce quotas and maintain related compliance documentation.

• Coordinate internal events, staff engagement activities, and training programmes.
• Act as the HR point of contact for employee enquiries and administrative support.

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 years of relevant experience in HR Operations, Payroll, and Administration.
• Hands-on experience with payroll processing, work pass administration, and employee lifecycle management.
• Familiar with MOM regulations, Employment Act requirements, CPF regulations, and statutory reporting obligations.
• Experience handling government grant submissions, training claims, or workforce development programmes will be advantageous.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong organisational skills with the ability to manage multiple priorities independently.
• Meticulous, responsible, and able to handle confidential information professionally.
• Excellent communication and interpersonal skills.

• Experience working in SME environments.
• Experience supporting regional HR operations is an advantage.
• Exposure to HRIS, payroll systems, and recruitment platforms.
• Familiarity with finance administration, vendor coordination, or office management functions will be beneficial.tion & Office Management
• Support office administration, vendor coordination, procurement activities, and facilities mampany insurance renewals, corporate documentation, and administrative record keeping.
• Coordinate internal events, staff engagement activities, and training programmes.
• Act as the HR point of contact for employee enquiries and administrative support.

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 years of relevant experience in HR Operations, Payroll, and Administration.
• Hands-on experience with payroll processing, work pass administration, and employee lifecycle management.
• Familiar with MOM regulations, Employment Act requirements, CPF regulations, and statutory reporting obligations.
• Experience handling government grant submissions, training claims, or workforce development programmes will be advantageous.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong organisational skills with the ability to manage multiple priorities independently.
• Meticulous, responsible, and able to handle confidential information professionally.
• Excellent communication and interpersonal skills.

• Experience working in SME environments.
• Experience supporting regional HR operations is an advantage.
• Exposure to HRIS, payroll systems, and recruitment platforms.
• Familiarity with finance administration, vendor coordination, or office management functions will be beneficial.