Executive Assistant & Office Administrator - Geylang

apartmentCharisma Energy Services placeGeylang scheduleFull-time calendar_month 

About Us

We are a company listed in Singapore, dedicated to shaping a sustainable future through our investments and operations in renewable energy and low-carbon infrastructure. Our commitment to sustainability drives our innovative projects, contributing to a greener economy and a resilient environment.

We are building a team that shares our vision for impactful and responsible growth.

Executive and Board Support
  • Calendar Management: Proactively manage and coordinate the Executive Director's busy calendar, including scheduling meetings, appointments, and travel.
  • Meeting Support: Prepare meeting agendas, gather and distribute pre-read materials, take accurate minutes for Board and committee meetings, and ensure timely follow-up on action items.
  • Communication: You'll handle confidential information with the utmost care.
  • Travel Coordination: Arrange complete travel itineraries (flights, hotels, ground transportation) for the Executive Director and Board members as needed.
  • Expense Management: Process and reconcile expense reports for the Executive Director and Board members.
  • Board Liaison: Be a main point of contact for Board members, helping with communication and providing necessary support.
Office Administration
  • Office Management: Oversee daily office operations, keeping the work environment tidy, organized, and functional.
  • Procurement: Manage office supplies, place orders, and coordinate with vendors for office equipment and services.
  • Front Desk: Greet visitors, answer and direct phone calls, and handle incoming and outgoing mail and deliveries.
  • Facilities Coordination: Work with building management on maintenance, repairs, and other facility needs.
  • Record Keeping: Maintain organized and up-to-date physical and digital filing systems for all office and executive documents.
  • Event Support: Help coordinate company events, meetings, and functions.
  • Other Duties: Perform various administrative tasks to support overall office efficiency.

What You'll Bring:

  • Experience: A minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or Senior Administrator, ideally supporting senior management.
  • Technical Proficiency:
  • Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
  • Key Skills:
  • Exceptional Organizational Skills: Proven ability to multitask, prioritize, and manage time effectively with keen attention to detail.
  • Strong Communication: Excellent written and verbal communication skills in English.
  • Discretion & Confidentiality: Absolute integrity and the ability to handle highly sensitive and confidential information professionally.
  • Proactive & Resourceful: Able to anticipate needs, take initiative, and solve problems independently.
  • Interpersonal Skills: A professional and pleasant demeanor, comfortable interacting effectively with people at all levels.
  • Adaptability: Able to thrive in a dynamic environment and adjust to changing priorities.

What We Offer:

  • A challenging and rewarding role at the heart of our organization.
  • The opportunity to work closely with senior leadership and contribute to strategic initiatives.
  • A supportive and collaborative work environment.
  • A competitive salary and benefits package.
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