Account & Administrative Assistant
We are looking for a proactive and detail-oriented Accounts & Administrative Assistant to join our team. The ideal candidate will handle basic accounting tasks, process payments and sales commissions, and provide administrative support to ensure smooth day-to-day operations.
Job Responsibilities :
Accounting Functions- Perform simple bookkeeping, including data entry and maintenance of accounting records.
- Handle Accounts Payable (AP) and Accounts Receivable (AR) functions.
- Process payments to suppliers, prepare payment vouchers, and ensure timely settlement.
- Perform bank reconciliation, petty cash management, and monthly accounting routines.
- Prepare basic Profit & Loss (P&L) statements, monthly summaries, and assist with reporting.
- Support budgeting activities, updating budgets, monitoring expenses, and tracking variances.
- Maintain accurate documentation and filing of all accounting and financial records.
- Process Sales Commission for promoters accurately and timely.
- Liaise with outsourced Accounts Service Provider for documents and month-end closing.
- Coordinate with existing and new bankers for bank loans and financing payments.
- Knowledge of QuickBooks is an advantage.
- Issue Delivery Orders (DOs), payment vouchers, invoices, and other related documents.
- Assist in inventory/stock checking when required.
- Coordinate with suppliers, customers, and internal teams for document flow and follow-ups.
- Maintain proper filing, documentation, and administrative records.
- Support daily operational needs and ad-hoc duties assigned by management.
Requirements
Ø Minimum Diploma in Accounting, Finance, Business Administration or related field.
Ø Basic accounting knowledge with experience in AP/AR, payment processing, and sales commission calculations.
Ø Able to prepare simple P&L statements and assist in budgeting.
Ø Proficient in MS Office (Excel, Word); QuickBooks knowledge is an advantage.
Ø Strong attention to detail, organized, and able to manage multiple tasks.
Ø Responsible, proactive, and able to work independently with minimal supervision.
Ø Previous administrative experience required.
Ø Immediate availability is required.
Ø Only Singaporeans may apply.