[ref. q68693824] Woodlands - Project Coordinator / Project Manager (Event Industry)

Position Overview

We are seeking a capable and motivated Project Coordinator / Project Manager to join our team at CT Singapore. The ideal candidate should have a background in live events, audiovisual (AV) production, or technical project management. This position offers growth opportunities based on experience and future performance.

The ideal candidate is resourceful, highly organized, technically inclined, and comfortable working both independently and as part of a fast-paced team. And deliver successful event.

Key Responsibilities

• Coordinate and deliver events from initial brief through to on-site execution and project close-out
• Act as the main point of contact for clients throughout the project lifecycle
• Attend client meetings, site recces, and technical planning sessions
• Support or lead project budgeting, quotations, and cost monitoring
• Maintain strong client relationships to foster repeat business

• Recommend and prepare technical solutions and AV equipment lists
• Produce technical layouts and drawings using CAD/Vectorworks (advantageous)
• Coordinate freelance crew and technical show operators for events
• Manage logistics: crew scheduling, transport arrangements, and on-site substitutions
• Supervise on-site setup and teardown, ensuring smooth event execution

• Generate project paperwork: crew booking sheets, warehouse job files, risk assessments, method statements, and schedules
• Submit required certificates, permits, and supporting documents pre- and post-event
• Ensure compliance with health and safety procedures onsite and in-office

• Liaise with internal teams, venues, vendors, and third-party contractors
• Interface with Admin and Project Assistants for vendor sourcing and paperwork coordination
• Support warehouse and equipment maintenance where necessary

• Travel across the region as required for project support
• Be available after hours and on weekends during active project periods
• Undertake any additional tasks assigned by the Project Director

• Experience in live events, AV, production, or project coordination/management
• Solid foundational knowledge of AVL systems (audio, video, lighting) and how they integrate on-site is a strong plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Working knowledge of CAD software (Vectorworks, AutoCAD, Sketch-Up) is a strong advantage
• Strong communication and interpersonal skills
• Highly organized with attention to detail and deadlines
• Ability to lead when necessary, and support when required
• Willingness to work extended hours and travel across APAC

• Strong problem-solving skills and ability to stay calm under pressure
• Excellent time management and ability to prioritize multiple tasks effectively