Family Admin Executive

Job description

Family Admin Executive

Key Responsibilities:

• Travel Arrangement: Plan and coordinate travel logistics for family members, including booking flights, accommodations, and creating itineraries. May require accompanying the family on trips.
• Administrative Management: Organize and manage personal calendar, ensuring all appointments are properly schedule and prioritized effectively. Keying in medical report in system and present inchart and presentation software
• Driver & Housekeeper Supervision: Create calendar or system to keep track of maid, kids and driver's schedule.
• Utilities & Maintenance Management: Supervise the daily maintenance of household utilities and coordinate with professional maintenance personnel for necessary repairs.
• Event Coordination: Plan, organize and coordinate family events, working closely with vendors to ensure every detail is managed. Attendance at events is required.
• Emergency Handling: Response quickly and handle emergencies involving the executive and their family.
• Other duties: Perform other tasks related to personal and family life as required by the executive.

Requirements:

• At least a Diploma or Degree in any discipline, hospitality and related is preferred
• Prior experience as a personal assistant, executive assistant, or household manager
• Excellent organizational and multitasking skills
• Strong communication skills and attention to details
• Ability to maintain discretion and handle sensitive matters
• Proficiency in Microsoft Office and other administrative tools
• Flexibility in working hours and ability to adapt to the family’s needs
• Class 3 driving license is a must have
• Fluent in English