Executive Team Assistant ( Investment & Investor Relations)
about the company
A renowned global alternative investment manager is seeking a high-calibre Executive Assistant to support its Singapore office. This is a strategic opportunity to provide integral support to a sophisticated Investment Team within a high-performance environment, contributing to the operational success of a world-class private equity platform.
about the job
This newly created position goes beyond traditional administration, requiring a proactive partner to support 4 to 6 senior stakeholders across the Deal Execution and Investor Relations functions. You will act as a central point of coordination for the investment lifecycle, ensuring the team is positioned to execute transactions and manage limited partner relationships effectively.
key responsibilities:
- Deal & IR Support: Provide seamless administrative backing during active deal cycles and fund-raising periods; coordinate the distribution of sensitive investment memos and investor reporting materials.
- Complex Logistics: Manage intricate, multi-stop international roadshows and travel itineraries tailored to demanding deal schedules.
- Calendar Optimization: Synchronize high-priority meetings involving internal investment committees, portfolio company management, and global investors.
- Document Governance: Assist in the meticulous preparation, proofreading, and formatting of investment committee decks, pitch books, and financial reports.
- Operational Excellence: Oversight of expense management via Concur and maintenance of CRM databases to track investor interactions and deal flow.
- Professional Background: A Bachelor’s Degree with a minimum of 10 years of experience in a high-touch corporate support role.
- Sector Expertise: Prior experience within Private Equity, Venture Capital, or Investment Banking is essential, with a clear understanding of the pace and confidentiality required in deal-driven environments.
- Technical Command: Advanced proficiency in MS Office (specifically PowerPoint for deck formatting) and Concur.
- Soft Skills: Exceptional EQ with the ability to navigate complex stakeholder hierarchies. You must be detail-oriented, resourceful, and capable of maintaining absolute discretion regarding proprietary deal information and fund data.
If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.
EA: 94C3609 / Reg: R2095759