Executive Assistant cum Office Administrator
Executive Assistant cum Office Administrator
Location: SingaporeJob details: Hybrid – Permanent
Are you looking to accelerate your professional development, build a brilliant career, and thrive in a highly supportive team? At Inchcape, we're pursuing an ambitious strategy to evolve our global business and lead our industry's transformation.
You'll play a key part in delivering great experiences for our customers and colleagues. With lots of interesting opportunities and challenges for you to explore that will take us, and your progression, to the next level.
You'll be set up to deliver your best work and achieve success, with the full backing of your colleagues and mentors -a highly talented and humble team with genuine care for your wellbeing.
Our team is seeking an Executive Assistant cum Office Administrator who provides comprehensive administrative and executive support to APAC operations, ensuring smooth coordination across regions and effective assistance to senior leadership.This dual role combines executive assistant responsibilities with office administration duties, including guest travel coordination, office supply management, and facilities/IT issue reporting.
What will you do:
Executive Support- Provide direct assistance to:
- Regional People Director, APAC
- Regional Director of Strategy and Transformation, APAC
- Legal Director, APAC
- Manage complex calendars, scheduling, and prioritization of meetings across multiple time zones.
- Coordinate travel bookings, itineraries, and logistics for regional leadership.
- Prepare meeting materials, agendas, and follow‑up documentation.
- Act as liaison between executives and internal/external stakeholders, maintaining professionalism and discretion.
- Oversee day‑to‑day office operations to ensure efficiency.
- Order and manage office and pantry supplies, ensuring timely replenishment.
- Report facilities issues to the Facilities team for resolution.
- Report on IT issues to the IT department, ensuring minimal disruption to operations.
- Maintain accurate records, documentation, and filing systems.
- Assist in organizing office events, workshops, and team activities.
- Ensure compliance with organizational policies and uphold APAC management standards.
- Coordinate hotel reservations, airport transfers, and local transportation for visiting guests.
- Prepare and manage guest itineraries, ensuring smooth scheduling and logistics.
- Provide on‑ground support for visitors, ensuring a professional and welcoming experience.
- Liaise with vendors and service providers to secure reliable travel and hospitality arrangements.
About you:
- Strong team player with the ability to work effectively across diverse cultures and regions.
- Upholds professionalism and integrity with humility and respect, maintaining clear boundaries and fostering openness and trust across teams.
- Transparency and trust in all interactions.
- Excellent interpersonal and organizational skills to manage cross‑regional tasks and priorities.
- Adaptability and willingness to learn in a fast‑paced, multicultural environment.
- Proficiency in calendar management, travel coordination, and office administration tools.
We offer you:
- Benefit from clear career paths, continuous learning & MNC Exposure
- Access comprehensive health and life insurance (including dependent in health insurance)
- Enjoy exclusive colleague perks, including discounts on vehicle purchases and more.
- Hybrid working arrangement