Administrative/Operations Executive - Toa Payoh

Job Summary:

We are looking for a reliable and detail-oriented Administrative Executive to support day-to-day operations and ensure the smooth running of the office. The ideal candidate is organized, proactive, and capable of handling administrative tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Manage office operations including filing, record-keeping, and scheduling
• Coordinate internal meetings and assist with preparation of agendas, minutes, and reports
• Handle correspondence, phone calls, and general enquiries
• Support procurement of office supplies and vendor coordination
• Maintain documentation for compliance and audit purposes
• Assist in HR-related admin tasks such as leave tracking and onboarding paperwork
• Liaise with internal teams and external partners to support operational needs
• Ensure adherence to company policies and administrative procedures

Requirements:

• Diploma or higher in Business Administration or related field
• At least 1 year of administrative or office management experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication
• Able to handle confidential information with discretion

Preferred Attributes:

• Proactive and resourceful
• Team player with a positive attitude
• Comfortable working independently and multitasking