Fleet Operations Executive/Manager

Salary: S$4,000 - S$7,000

Our Client is a deep-sea freight transportation and shipping services. They are looking urgently for a Fleet Operations Executive/Manager.

1. Key responsibilities

• Manage the day-to-day operations of group companies and owned vessels in service, including coordination with MPA, international charterers, vendors, and Singapore-based ship managers.
• Issue disbursements to ship managers and ensure proper documentation and tracking.
• Prepare periodic reports, analysis, and updates as required by Management.
• Support the monitoring and administration of contractual frameworks.
• Liaise with bankers and external auditors on financial and compliance matters.
• Act as the key liaison with group companies in Japan, including communication in Japanese.

1. Operational & Commercial Support:

• Assist the Director/Manager in overseeing daily business operations.
• Support the management of vessel chartering, rental arrangements, and company borrowings.
• Assist in the sale and purchase (S&P) activities of vessels.
• Support negotiations with charterers and other commercial stakeholders.
• Assist in budget planning and cost control for vessel management.
• Conduct market research and feasibility studies for new projects.

1. Coordination & Compliance:

• Coordinate office administration and general affairs functions.
• Liaise with technical management companies on vessel performance, maintenance, and compliance.
• Work closely with ship managers, brokers, and relevant stakeholders on vessel operations.
• Liaise with flag authorities and local regulatory bodies on vessel documentation and compliance requirements.
• Prepare and submit formal reports to the company’s principals and commercial stakeholders in Japan.

Note: Candidates who may not be familiar with all aspects (for example, Finance) of the role will be provided with structured on-the-job training and guidance.

• Prepare financial and liquidity reports for the Group companies, as directed by the Company.
• Review and analyse budgets submitted by ship managers.
• Monitor vessel budgets against actual performance and identify variances.
• Prepare periodic reports and conduct analysis on budget deviations.
• Participate in contract monitoring to ensure terms are commercially viable, profitable, and in compliance with obligations.
• Liaise with managers to ensure effective cost control of vessel expenditures.
• Prepare monthly and quarterly financial reports for Management.
• Issue and manage disbursements to ship managers.
• Oversee and manage disbursements related to specific projects.
• Monitor cash flow across vessel accounts.
• Calculate and verify volume rebates where applicable.
• Develop and maintain Finance department procedures, including issuing operational guidelines and instructions to accountants.
• Liaise with bankers and external auditors on financial matters.
• Coordinate and communicate with Group companies and managers in Japan, including handling correspondence in Japanese.

• Variable Bonus (Depends on Company and Individual performance)
• Annual Leave: 14 Days
• Medical Benefit

• Diploma/Degree in relevant field
• Minimum 3–5 years of relevant experience in the maritime/shipping industry, with direct exposure to tanker vessel operations (crude, product, or chemical tankers)
• Proven hands-on experience in managing day-to-day tanker vessel operations, including coordination with ship managers, charterers, brokers, and relevant authorities
• Experience in vessel financial management, including budget monitoring, disbursements, and cost control
• Strong understanding of tanker operations, charter party terms, and commercial shipping practices

• Experience in sale & purchase (S&P) of tanker vessels or chartering activities.
• Prior experience working in a Japanese company or liaising closely with Japanese stakeholders.
• Exposure to banking, audit coordination, or corporate finance within a shipping environment.

We regret that only shortlisted candidates will be notified.

Recruitment Licence: 12C5051