Administrative Assistant

Company Overview

Oneberry Technologies Pte. Ltd., founded in 2003, is a leading Singapore IT solutions provider. Starting with enhanced security systems, it now serves industries including construction, healthcare, and transportation, focusing on efficient, innovative solutions.

Job Summary

Support office operations and team activities by preparing reports, managing communications, organizing events, and maintaining accurate records to ensure smooth administrative functions.

• Prepare and submit reports to clients accurately and on time
• Enter data as required to support project and office needs
• Provide project support by assisting with administrative tasks and documentation
• Assist in applying for government schemes and grants by preparing necessary documents
• Manage daily office operations including coordinating renovations, maintenance, pantry supplies, office supplies, employee uniforms, and name-card printing
• Support team members by assisting in presentations, preparing reports, and completing ad hoc administrative tasks
• Facilitate internal communication by distributing memos, managing emails, and ensuring information reaches relevant stakeholders promptly
• Schedule and make appointments and bookings as needed
• Organize company-wide staff well-being initiatives and events to promote employee engagement
• Maintain and organize physical and digital documents, files, and records while ensuring confidentiality and accuracy of sensitive information
• Update administrative Standard Operating Procedures (SOPs) regularly to reflect current practices
• Respond promptly and professionally to client email and telephone inquiries
• Perform any other ad hoc duties as required to support office functions

• Experience in an administrative role is a plus but not required
• Proficiency in office management software and MS Office Suite (Word, Excel, PowerPoint)
• Ability to work collaboratively as a team player
• Positive and vibrant personality
• Resourceful with strong organizational and multitasking skills
• Responsible, meticulous, passionate, with good communication and excellent time management skills
• Open to candidates switching career paths