Toa Payoh - Associate/Senior Associate

The responsibilities of the officer include, but is not limited to, the following:

• Provide general secretarial, administrative and logistical support to the department (e.g. scheduling of meetings, collation of materials, venue setup, preparation of the agenda of meetings, tracking of matters arising from meetings, minutes taking, making travel arrangement and verify travel claims)
• Request for and consolidate information/reports, conduct analysis and summarise reports, and preparation of presentation materials
• Liaise with various departments to handle requests and queries
• Facilitate the conduct of large meetings
• Co-ordinate and organise meetings and appointments with internal and external stakeholders on various meeting platforms
• Event planning and management
• Assist in knowledge management process via housekeeping and archiving of documentation pertaining to the department/meetings
• Covering PA to Executive Director and Director as/when necessary
• Handle other ad-hoc tasks assigned

• Diploma in any discipline, with at least 3 years of relevant working experience
• Proficient in Microsoft Office Suite (especially Word, MS Excel) and in managing online platforms such as MS Teams, Zoom, Webex
• Good communication (written and verbal) and interpersonal skills
• Highly resourceful, proactive and result-oriented, with good analytical and problem-solving skills
• Basic minute writing skills