Executive Assistant

Company Description

NCS is a subsidiary of the Singtel Group.

Job Description

The Executive Assistant will serve as a trusted partner, enabling the C-Suite Leader(s) to operate efficiently and focus on strategic priorities.

As an Executive Assistant, you will be providing high touch and comprehensive secretarial support. You will play a crucial role in ensuring the smooth operation of the executive office and will be responsible for managing schedules, coordinating meetings, handling correspondence and assisting with various administrative tasks as needed.

Key Responsibilities

• Manage executive’s calendar and schedules, including scheduling meetings, appointments, and business travel arrangements.
• Ensure the executive is briefed on the daily schedule.

• Coordinate and prioritise incoming requests and communications, including emails, phone calls/messages, and mail.
• Screen and direct phone calls and visitors to appropriate parties.
• Act as a liaison between the C-Suite Leader and internal/external stakeholders, maintaining professionalism and confidentiality

• Assist with meeting coordination and logistics, including room bookings, catering arrangements, agenda preparation, and ushering guests.
• Prepare and organise documents, presentations, and reports for meetings and presentations.
• Organise and support board meetings, executive meetings, and leadership offsites

• File expense reports for reimbursement and manage the executive’s petty cash fund.

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

• Perform other secretarial and administrative duties as assigned (e.g., photocopying, mailing, arranging logistics for visitors, coordinating conference calls).

Qualifications

• Bachelor’s degree or equivalent experience
• 10 years of experience supporting C-suite executives, preferably in a fast-paced or high-growth environment
• High level of professionalism, discretion, and emotional intelligence
• Ability to maintain confidentiality and handle sensitive information with discretion
• Exceptional organisational and time management skills
• Attention to detail and high level of accuracy
• Strong written and verbal communication abilities
• Flexibility and adaptability to changing priorities and deadlines
• Proficiency in Microsoft Office and collaboration tools (e.g., Outlook, Teams and other conferencing platforms)
• Proficient in travel booking platforms
• Ability to anticipate needs, think critically, and solve problems independently

• Proactive and resourceful with a strong sense of ownership
• Detail-oriented with the ability to multitask effectively
• Calm under pressure and adaptable to changing priorities
• Strong interpersonal skills and stakeholder management capabilities
• The candidate should be good with numbers, analytical, independent and have integrity.

Additional Information

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.

Scam Alert

We are aware of fraudulent job offers and impersonations of NCS recruiters. Phishing emails using convincing-looking but fake addresses are also commonly used to trick you into thinking that they come from official NCS sources.

When in doubt, verify the sender’s identity by contacting us at rea••••@ncs.com.sg.