Procurement Executive

Job Responsibilities

• Work closely with internal stakeholders to understand their requirements, review specifications and formulate procurement approaches/ strategies appropriate for the purchases
• Source, negotiate and process purchase orders for all approved purchase requisitions.
• Follow-up on PO closure, including delivery of product and services, and invoice processing.
• Maintaining proper documentation and audit trails for all procurement activities related documents and decisions.
• Analyse spend and procurement data to identify gaps, and contribute to improvements in processes, workflows, and system utilization to enhance efficiency and consistency

• Work closely with internal stakeholders to develop requirement specifications, evaluation criteria, and project timeline to ensure that tenders are launched and completed in timely, effective and compliant manner
• Assist in the preparation of tender documentations
• Facilitate site briefings, tender clarifications, tender interviews and tender evaluations
• Consolidate proposal submission, and perform price analysis and compliance checks
• Consolidate tender evaluation scoring, analyze evaluation outcome
• Prepare Letter of Award, etc

• Assist in the preparation of reports and statistics as required
• Actively review internal stakeholders’ feedback, address issues and seek continuous improvement
• Support internal and external audits to ensure compliance
• Perform other duties as assigned

• Degree holder with minimum 3 years of relevant experience in procurement, purchasing, or tender management.
• Proficient in managing end-to-end procurement processes with a good understanding of governance and ensuring compliance with hospital policies and regulatory requirements.
• Detail-oriented, organized, and methodical.
• Strong stakeholder management and communication skills and is adaptable to change.
• Able to manage a huge volume of projects and/ or vendors simultaneously.
• Proficient in Microsoft Office applications.
• Experience in the healthcare sector and project buying will be an added advantage.