Legal Secretary (Corporate) - Geylang

apartmentOFFICE SECRETARIES PTE. LTD. placeGeylang scheduleFull-time calendar_month 

The legal secretary will support a team of 5 to 6 fee earners, including Partner(s) in administrative and executive matters.

Responsibilities:

  • Manage and maintain diary planning and coordination, making appointments and co-ordinating internal and external meetings;
  • Travel management, booking transport, hotels, meetings and producing detailed itineraries;
  • Coordinating business development and client liaison initiatives, including updating database information and assisting with marketing initiatives and events;
  • Dealing with all aspects of claiming expenses;
  • Dealing professionally and promptly (internal and external) telephone calls and communications;
  • Preparing bills, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering letters; liaising with accounts team;
  • Providing secretarial assistance, includes copy typing, formatting documents, creating correspondence, pitches and presentations;
  • Organising documents and management of filing, updating database, archiving files;
  • ACRA/LawNet searches/E-filing;
  • Run conflict checks and compliance queries;
  • Support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard;
  • Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.
Requirements
  • At least 2 years’ of relevant offshore experience preferred however those with many years in local law firms and experienced in supporting a big team including Partners are welcome to apply
  • Able to speak Mandarin to interact with Clients directly
  • Good technical knowledge in MS Word, Powerpoint and Excel with an excellent typing speed and ability to create presentations using Powerpoint
  • Ability to prioritise tasks and manage stakeholders
  • Accurate, with high level of attention to detail
  • Good verbal and written communication skills
  • Able to produce and amend documents with speed and accuracy
  • Able to format, paginate, number and present documents
  • Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
  • Ability to manage pressure and conflicting demands
  • Liaising with the team in a professional and courteous manner
  • Ability to maintain tact and diplomacy, trust and confidentiality
  • A team player, highly organised and able to assist others

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to constance@officesecretaries.com.sg.

We regret that only shortlisted candidates will be notified.

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