Team Lead (Facilities management - 6months to 1 year contract renewable)

Job Title: Team Lead (facility management) (URGENT IMMEDIATE STARTER)

5 days work week, 8.30am to 6pm

Location: Raffles Place

Job description:

• Supervise and manage the Reception Counter team and all sub-suppliers, ensuring attendance is accounted for, service levels are maintained, and KPIs throughout the supply chain are consistently met.
• Oversee and be familiar with all facilities management operations and when necessary, to take over including training room bookings, event space coordination, event planning, access card management, and lost-and-found procedures across multiple floors.
• Conduct inspections of grounds, facilities, and equipment to determine maintenance needs, review and approve Permit to Work (PTW) submissions, and maintain detailed records of all work requests and vendor fulfillment. Arrange operational readiness for after-hours or weekend work (i.e. PPM).
• Manage vendor relationships and procurement activities including ordering and overseeing consumables replenishment, maintaining pantry/office/stationery inventory and stock.
• Manage finance process flow account receivables and account payables. Develop and maintain annual facilities management budget planning, tracking expenditures and providing regular financial reviews to ensure cost-effective operations.
• Serve as a certified Fire Warden and First Aider, leading emergency response procedures including building evacuations, bomb threat protocols, and ensuring the safety and security of all occupants as priority.

Requirements:

• Diploma in facilities management, business administration, hospitality management, or related field.
• 2 years of experience in facilities management or workplace services, with at least 1 year in a supervisory or team lead capacity
• Occupational First Aid Certificate and Fire Warden certification from approved certifying bodies (preferable)
• Strong understanding of integrated facilities management principles including vendor management, procurement, budget planning, and Permit to Work (PTW) approval processes.
• Knowledge of health and safety matters, emergency response procedures, building evacuation protocols, and bomb threat response procedures.
• Proficiency in Microsoft Office Suite and experience with computerized maintenance management systems (CMMS), inventory management, and purchase order processing.
• Flexibility to provide operational readiness for planned preventive maintenance or remedial activities after-hours/weekends and cover any facilities management staff role when manpower is insufficient.

EA License No: 18C9251