Choa Chu Kang - People & Operations Executive

Job Summary

The ideal candidate is a proactive problem-solver with excellent attention to detail and a passion for creating an efficient and positive work environment.

Key Responsibilities

• Manage all aspects of office operations, including supplies, facilities, and vendor relationships to ensure a productive workspace.
• Oversee the maintenance of office equipment and service contracts.
• Plan and execute company events, team-building activities, and meetings.
• Develop and implement office policies and procedures to enhance operational efficiency.

• Handle day-to-day financial tasks, including managing accounts payable/receivable, creating invoices, and tracking payments.
• Assist with the preparation of monthly and annual budgets, forecasts, and financial reports.
• Monitor company cash flow, track expenses, and manage the employee reimbursement process.

• Facilitate a seamless onboarding experience for new employees and maintain accurate employee records.
• Process payroll accurately and on time.
• Support recruitment efforts and contribute to employee engagement initiatives.

• Provide high-level administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Prepare and format reports, presentations, and other documents for the leadership team.

• Diploma or Degree in Business Administration, Finance, HR, or a related field.
• Proven experience (2+ years) in a similar multi-disciplinary role covering administration, finance, and HR.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with accounting and CRM software.
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Strong verbal and written communication skills.
• High level of integrity and discretion in handling confidential information.
• A proactive, resourceful, and positive attitude.