Finance and Admin Executive - Toa Payoh

Finance and Admin Executive

1. Oct-2025

Full-time

Accounting/Finance, Legal, Transaction Management

• Johor - Malaysia, Kapit
• Sarawak - Malaysia, Kuala Lumpur
• Wilayah Persekutuan Kuala Lumpur
• Malaysia, Singapore
• Singapore

About the Role:

As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract. and other duties.

What You’ll Do:

• Manage incoming feedback from Client, create and track Work Orders in our CMMS System
• Reviews contract and service agreements to ensure the service level comply with legal, guidelines, budget as well as with client procedures.
• Negotiates and interprets contracts, and monitors fulfilment of contractual obligations
• Ensuring compliance with safety regulations, conducting risk assessments and implementing safety measures.
• Provides recommendations of approval or alternation solutions.
• Interfaces with the Accounting Department on invoicing and PO insurance issues.
• Accountable for administration and execution of Supplier / Vendor Performance.
• Identify opportunities for improvement, develop and manage budget for facility operations.
• Provides formal supervision to individual employees within single functional or operational area.
• Plans and monitors appropriate staffing levels and utilization of labour, including overtime.
• Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.
• Single point of contact and accountable for overall portfolio
• Responsible for all aspects of facilities management operations
• Perform client and financial reporting
• Ensure all service levels (including key performance indicators) are met
• Comfortable with weekend work – Coordinate and escort vendors on Saturdays
• Ensure no disruption of building operations due to breakdown of any equipment under maintenance

What You’ll Need:

• Minimum 1-year experience of working in Admin or Finance Industry
• Experience of working within a demanding fast paced environment involving high levels of customer care
• Ability to provide efficient, timely, reliable and courteous service to customers
• Ability to effectively present information.
• Ability to respond effectively to time sensitive situations.
• Proficiency in Microsoft Office suite
• Excellent written and verbal communication skills. Strong organizational and analytical skills