[ref. n67454522] Executive Assistant to Senior Leadership (Pharmaceutical Sector) - Toa Payoh

• Working hours: Monday to Friday, 9am – 6pm
• Location: The Metropolis, Buona Vista MRT

We are seeking an experienced and polished Executive Assistant to provide high-level support to senior leaders in Medical Affairs, HR, and Legal functions. This is a permanent role based in a global pharmaceutical MNC with a strong presence in Singapore.

Job Scope:

• Provide dedicated support to the Head of Medical Affairs and his team of 10, including travel bookings, calendar management, meeting coordination, and event planning (e.g., townhalls).
• Support two additional senior leaders (SVP HR & SVP Legal) with occasional administrative needs.
• Manage logistics for internal/external meetings: scheduling, materials preparation, catering, and facilities setup.
• Handle expense reporting, vendor payment processing, and billing support.
• Prepare presentations and assist with documents for regional/global meetings.
• Draft and maintain minutes of meetings with accuracy and confidentiality.

Requirements:

• Diploma in Business or equivalent.
• 5–8 years of experience supporting senior executives (VP-level and above), ideally within an MNC environment.
• Track record of working with expat bosses and senior international stakeholders.
• Highly presentable, polished, and professional with excellent communication skills.
• Organized, proactive, and meticulous in handling confidential matters.
• Able to start within 1 month or less.
• Singaporeans only