Assistant Manager/Senior Assistant Manager (Education and Training) - Bukit Merah
Company description:
The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore
Job description:
Job Description
This is an operational position within the Asia Centre for Health Security (ACHS). The incumbent will be part of the team to support the core functions of the centre. Their duties would include education and training, convening of meetings and engagements, partnership efforts, and secretariat functions.
Duties & ResponsibilitiesWorking under the direction of the Director and Head, Operations at the ACHS, the Assistant Manager/Senior Assistant Manager, Education & Training will be part of the team to support the core duties of the centre:
a)Education and Training; Covening of Meetings including Tabletop Simulation Exercisesfor Health Security Preparedness and Response
- Support Centre Leads in the planning and execution of education and training activitiesof the centre, including workshops, courses, tabletop simulation exercises, andconvening of meetings
- The responsibilities include event management, registration, on the ground support,liaising with participants and faculty, and logistics arrangements including organisingvenue, travel and room bookings
- Conduct the ACHS fellowship program in health security
- Administrative support for the ACHS webinar series
- Point of contact between researchers and various administration departments tosupport the management of research projects
- Liaise and support the centre's leads and research staff to meet the centre'sobjectives of the centre
- Support finance administration, payment and procurement and secretariat duties;tracking and reporting; and communications
- Liaise and work closely with local, regional and international partners andcollaborators, this includes providing support for policy roundtables and paneldiscussions and the building a network of experienced experts in health security
d)Provide secretariat support for the centre (Faculty Meetings, International AdvisoryPanel), this includes arranging of meetings, preparation of slides, notes of meeting,communication and dissemination of information, and collation of reports
e)Work closely with other offices in the school, e.g. finance, HR, IT and GHO anduniversity, e.g. OLA, ODPRT, CPO to take forward all administrative tasks, includingdiscussion, collaboration and problem-solving on complex situations
f)Other duties assigned by the Director or Head, Operations
Qualifications- Applicants are expected to have at least a Bachelor degree from a recognisedinstitution with at least five years of experience in an administrative position within theacademic, research or healthcare sector
- Strong administrative skills and experience in supporting projects such as conveningmeetings, organise training and workshops, service contracts, financial administration,or equivalent experience
- Experience organising events, in-person and online is a requirement
- Excellent written and oral communciation skills, with the ability to summarise content,prepare slides, reports and content
- A good team player who is self-motivated, well organised and with the ability to workwell under pressure and tight deadlines
- Effective at problem-solving, able to take initiative to learn on the job and managevarious responsibilities.
- IT systems savy and proficient in Microsoft Office Applications
- Knowledge of NUS processes and systems is an advantage
- Strong interpersonal and negotiation skills, and ability to interact effectively with alllevels of associates, including senior leadership
More Information
Location: Kent Ridge CampusOrganization: National University of Singapore
Department : Saw Swee Hock School of Public Health
Job requisition ID : 29352