Toa Payoh - HR & Admin Specialist with Finance Support

About the Role

We’re hiring a meticulous, reliable, and organised HR & Finance Executive to manage key back-office functions across our group of companies in hospitality, real estate, healthcare, and technology.

This role is ideal for someone who enjoys structure, handles sensitive information with integrity, and is comfortable navigating between HR, payroll, payments, and finance coordination.

Key Responsibilities

• Maintain and update staff files, contracts, and HR records
• Issue KETs, appointment letters, confirmation, extension, and resignation documents
• Track leave, unpaid leave, medical certificates, NS call-ups, and other staff movements
• Handle staff onboarding and offboarding, coordinating handover checklists
• Ensure compliance with MOM regulations and internal HR policies
• Prepare HR reports, headcount tracking, and support audit queries

• Monthly payroll preparation and CPF submission
• Process claims, staff reimbursements, and timesheet verification
• Prepare and submit IR8A, IR21, and relevant government forms
• Liaise with payroll system vendors and update changes when needed

• Maintain payment logs and coordinate vendor/staff payments across group entities
• Issue bank transfer instructions, reconcile monthly payouts with invoices
• Assist in Xero bookkeeping: tagging expenses, checking chart of accounts, uploading files
• Maintain recurring payments (e.g. rent, insurance, subscriptions) and payment due dates
• Assist in tracking clinic/hotel collections vs bank entries (payment reconciliation)

• Assist in monthly management reports related to HR & payment summaries
• Organise digital records of invoices, staff docs, and payment folders
• Liaise with banks, auditors, and government bodies as required

• Diploma or Degree in Business Admin, HR, or Accounting
• 2–5 years' experience in a combined HR and finance/admin support role
• Strong working knowledge of MOM, CPF, IRAS filings (IR8A/IR21)
• Proficient in Xero, Microsoft Excel, CPF portal, and Google Workspace
• Excellent attention to detail, trustworthy with confidential information
• Strong communication and task coordination skills
• Able to work across multiple business entities and manage deadlines independently

• Exposure to real-world multi-sector operations (hotel, dental, real estate, tech)
• Stable role with structured workflows and room for growth
• Opportunity to streamline HR-finance processes and own core operations
• Work directly with senior leadership on meaningful business processes