Office Manager - 3 month contract - Toa Payoh

Executive Assistant / Office Manager - Contract position

About the Role:

There is possibility that the role may be converted to a permanent role if the incumbent proves themselves.

Please apply only if you are open to contract roles

Key Responsibilities:

• Provide executive-level support, including calendar management, travel arrangements, meeting coordination, and expense reporting.
• Act as a liaison between management, staff, and external stakeholders.
• Oversee general office administration: facilities, vendors, supplies, IT coordination, and office maintenance.
• Support HR functions such as onboarding, employee records, and payroll coordination.
• Assist with basic finance administration: invoices, payments, and budget tracking.
• Organize company meetings, events, and team activities.
• Draft, review, and manage correspondence, presentations, and reports.
• Manage Expenses and compliance
• Maintain confidentiality and ensure smooth day-to-day operations of the office

Requirements:

• Diploma or Degree, with at least 5 years’ experience as an Executive Assistant, Office Manager, or in a similar role.
• Strong organizational, communication, and problem-solving skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with digital tools.
• High level of integrity, discretion, and professionalism.
• Ability to handle multiple priorities with flexibility in a small-company environment.
• Independent, resourceful, and hands-on.
• Must be familair with Concur or other expense tracking tools
• As this role deals with Japan clients, knowing Japanese is an advantage

What We Offer:

• Opportunity to work closely with senior leadership in a dynamic business environment.
• A collaborative, close-knit team culture.
• Exposure to a wide variety of business operations in a growing company

If you are a good match for the role above, please reach out to Ritu Chaudhari for a confidential chat today at ritu@access-people.com

UEN: 201304702D | EAs: 14S7084 / R1109143