Receptionist & Office Administrator

Your key responsibilities include handling incoming calls, attending to guest, managing meeting room bookings and handling general office administration.

Key Responsibilities

• Welcome and assist visitors in a professional and friendly manner
• Handle incoming calls, redirect appropriately, and take messages
• Manage incoming and outgoing mail, courier deliveries, and packages
• Schedule appointments and manage meeting room bookings
• Maintain a clean, organized, and presentable reception area
• Provide general assistance to clients, guests, and staff
• Support meetings, events, and conference arrangements

• Ensure the office environment is well-organized and operational
• Act as the main point of contact for Singapore office matters
• Maintain office equipment (printers, computers, etc.) and coordinate repairs
• Manage office supplies, inventory, and pantry items
• Assist with office contracts, invoices, renewals, and payments
• Oversee workplace safety (first-aid kit, fire extinguisher, etc.)
• Liaise with vendors for maintenance and office services
• Coordinate with building management office

• Liaise with IT on laptop setup, maintenance, and troubleshooting
• Support IT with asset inventory and lifecycle tracking
• Manage office security systems (access cards)
• Collaborate with HR on employee engagement and events

• 1–3 years of experience in receptionist or administrative roles preferred
• Good communication and interpersonal skills
• Good organizational skill