Admin / HR Executive

Admin / HR Job Description

Job Title:

1. Administrative Responsibilities

• Handle daily office administration tasks (filing, documentation, records management).
• Prepare and maintain company documents, contracts, and internal reports.
• Manage office supplies, procurement, and vendor coordination.
• Coordinate office maintenance, renovation, and facility management.
• Support management with scheduling, meeting arrangements, and travel bookings.
• Handle invoice processing, purchase orders, and payment follow-ups with finance.
• Maintain proper documentation for audits and internal compliance.

1. Human Resources Responsibilities

• Manage recruitment process: job posting, screening, interview scheduling, and onboarding.
• Prepare employment contracts, offer letters, and HR documentation.
• Handle employee records, attendance, leave tracking, and payroll support.
• Manage CPF submissions and statutory compliance (MOM, IRAS, CPF Board).
• Assist in foreign worker applications (EP, S P, Work Permit, quota tracking).
• Coordinate staff training, probation reviews, and performance documentation.
• Handle staff welfare, benefits, and employee relations matters.

1. Compliance & Corporate Support

• Ensure compliance with Singapore employment regulations and company policies.
• Maintain company policies, employee handbook, and SOP documentation.
• Support audits and corporate governance requirements.

1. Skills & Requirements

• Diploma / Degree in Human Resources, Business Administration, or related field.
• At least 1–3 years of admin or HR experience
• Familiar with MOM regulations, CPF, and payroll processes.
• Strong organizational and communication skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to multitask and work independently.