Admin cum Personal Assistant - Toa Payoh

Job Description

We're looking for a highly organized, proactive, and detail-oriented Administrative & Personal Assistant to provide seamless support in both professional and personal capacities.

The ideal candidate will be a trusted partner, adept at multitasking with discretion and efficiency. You’ll play a key role in managing schedules, coordinating tasks, and ensuring smooth day-to-day operations—all with a sharp eye for detail and a problem-solving mindset.

If you thrive in dynamic environments, excel at anticipating needs, and take pride in delivering precision and professionalism in every task, we’d love to hear from you!

Key Responsibilities:

Office Administration:

• Manage front office operations, including greeting visitors, handling mail, and coordinating deliveries.
• Oversee office supplies inventory, procurement, and vendor relations.
• Maintain filing systems (digital and physical) and ensure document organization.
• Assist with meeting coordination, including room bookings, agenda preparation, and minute-taking.
• Support HR with onboarding logistics (e.g., workstation setup, access cards).
• Handle basic IT troubleshooting or liaise with tech support as needed.

Executive & Personal Support:

• Act as the primary point of contact for the CEO’s schedule, coordinating meetings, calls, and stakeholder communications.
• Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
• Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations)
• Manage complex calendars, schedule appointments, and arrange travel (business & personal).
• Act as a gatekeeper for communications (email/phone), prioritizing urgency and confidentiality.
• Run errands, plan events, and handle ad-hoc personal tasks as required.
• Be available to accompany the CEO on trips (domestic/international) when required.

• 3+ years of experience in office administration and executive/personal support.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Discreet and professional – handles sensitive information with integrity.
• Willingness to work flexible hours and travel extensively as needed.