Administrative assistant

• Personal assistant to Top Management in a daily matter (e.g. looking for flight ticket, sending email, helping with typing out letters)
• Manage and maintain contact list changes
• Arrange accommodation and transportation for our company business partners as well as our staff
• Provide administrative support such as scanning, filling, compiling documents, invoice, etc
• Assist in administration of company insurances, medical claims etc. through insurance broker
• Assist in organizing Company functions and staff welfare activities
• Manage application, renewal & cancellation and related works of work pass for foreign workers.
• Monitor, update of CSOC course for workers. Enroll courses for workers as directed by Project Director / Project Manager / Site Superior.
• Tabulate workers monthly wages.
• Monitor and constantly update workers annual leave, medical leave and expenses on quarterly basis.
• Manage and arrange insurance bond for new joining workers.
• Maintain accurate HR database and up-to-date workers' records for monthly manpower reporting and analysis.
• Assist in preparing HR statistical reports, MOM surveys etc.
• Support iSupport HR Manager in all Company Administration matters
• Personal assistant to Top Management in a daily matter (e.g. looking for flight ticket, sending email, helping with typing out letters)
• Manage and maintain contact list changes
• Arrange accommodation and transportation for our company business partners as well as our staff
• Provide administrative support such as scanning, filling, compiling documents, invoice, etc
• Assist in administration of company insurances, medical claims etc. through insurance broker
• Assist in organizing Company functions and staff welfare activities
• Manage application, renewal & cancellation and related works of work pass for foreign workers.
• Monitor, update of CSOC course for workers. Enroll courses for workers as directed by Project Director / Project Manager / Site Superior.
• Tabulate workers monthly wages.
• Monitor and constantly update workers annual leave, medical leave and expenses on quarterly basis.
• Manage and arrange insurance bond for new joining workers.
• Maintain accurate HR database and up-to-date workers' records for monthly manpower reporting and analysis.
• Assist in preparing HR statistical reports, MOM surveys etc.
• Support in the day-to-day HR duties in compliance with MOM requirements.
• Other ad-hoc HR duties and initiatives assigned.
• General office administration including but not limited to answering incoming calls, distribute incoming letters, update phone and email listing and etc

The ideal candidates we are looking for should be:

• Diploma in Business Administration or its relevant field.
• Proven experience as an admin assistant, office assistant, HR assistant or relevant role.
• Familiarity with office management procedures and able to effectively use computer software including Microsoft Outlook, Word, Excel and HR software.
• Good communication and interpersonal skills in both English and Chinese (need to liaise with Mandarin speaking stakeholders).
• Act as a reliable and supportive team member.
• Self-motivated with excellent organizational and time-management skills.
• Result-driven mindset with meticulous data-driven working attitude.

• Other ad-hoc HR duties and initiatives assigned.
• General office administration including but not limited to answering incoming calls, distribute incoming letters, update phone and email listing and etc

The ideal candidates we are looking for should be:

• Diploma in Business Administration or its relevant field.
• Proven experience as an admin assistant, office assistant, HR assistant or relevant role.
• Familiarity with office management procedures and able to effectively use computer software including Microsoft Outlook, Word, Excel and HR software.
• Good communication and interpersonal skills in both English and Chinese (need to liaise with Mandarin speaking stakeholders).
• Act as a reliable and supportive team member.
• Self-motivated with excellent organizational and time-management skills.
• Result-driven mindset with meticulous data-driven working attitude.