[ref. c4056624] Toa Payoh - Technical Executive (1 year Contract)

Responsibilities

• Assist Technical Sup in preparing Authorization for Expenditure based on the appropriate work Breakdown Structure and ensure completeness in the scope of work
• Verification of cost centre for requisitions raised by Technical team
• Set up schedule planning and coordinate attendance by service engineers
• Perform verification on manhours and timesheet submitted by service engineers
• Track variation orders from shipyard and update cost control team
• Track status of critical equipment parts shipment
• Participate in drydock closure process through verification of job completion status (vs scope of work) and review of open PO report.
• Maintain critical drydock documentation for postmortem review and future planning purposes.
• Monitoring of Technical Vessel Operating Expenditure (“VOE”)
• Preparation of vessel monthly technical VOE analysis and provide key highlights to Technical Manager
• Support in the monthly accruals review for Technical VOE

• Maintain and update vessel's trading certificates
• Apply for the renewal of key certificates such as Bunker Convention Certificate, ship station
• license and Wreck Removal Certificate from the vessel's flag
• Prepare and circulate the monthly vessel compliance status report
• Prepare and circulate key vessel performance status reports
• Support on documentation requirements in event of insurance claims.

• Preparation of purchase orders for Technical related spent
• Administrative support to technical team which may include expediting delivery of critical parts for vessels and ad hoc payment request for urgent purchases as well as travel arrangements

• Diploma or above in a related field e.g. Maritime Business, Engineering, Supply Chain, Business
• Administration. Equivalent formal experience and training will be considered.
• Minimum 3 years’ experience operating in technical executive support role within a maritime industry preferably with vessel management exposure
• Previous experience in supporting vessel drydocking will be advantageous
• Knowledge of other computer software and programs where applicable – SAP, ABS NS, SAP and Microsoft Office tools
• Strong initiative and multi-tasking skills
• Time management skills with a strong sense of prioritization and follow through strong planning, organizing, coordinating, problem solving skills
• Effective communications skills (both speaking and writing)