Site Office Admin - Toa Payoh

Location: Seatrium Shipyard, Singapore

• Manage daily office operations including filing, documentation control, and correspondence.
• Maintain and update project records, staff attendance, and timesheets.
• Coordinate logistics for site personnel including access passes, accommodations, and transport arrangements.
• Assist in procurement and inventory management of office supplies and project materials.
• Support project reporting, meeting scheduling, and preparation of minutes.
• Coordinate communication between site personnel, vendors, and head office.
• Handle invoice tracking, petty cash, and basic expense reporting.
• Ensure compliance with company policies, HSSE (Health, Safety, Security & Environment) standards, and site regulations.
• Provide general administrative support to the Project Manager and site team as required.

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum 3–5 years of administrative experience in a shipyard, marine, oil & gas, or construction project environment.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication skills in English, both written and verbal.
• Ability to work independently under limited supervision in a fast-paced project site.
• Familiar with site office operations, documentation control, and logistics coordination.
• Must be currently based in Singapore or legally eligible to work in Singapore.