Geylang - Human Resources Administrator (6 months contract)

This is a 6 months contract role. The HR Administrator has basic administration experience and is required to learn the skills required to support all aspects of human resources operations.

This role supports the execution of task such as (but not limited to) employee onboarding/offboarding, benefits administration, recruitment, employee records maintenance, and HR policy implementation.

The HR Administrator has a high attention to detail, strong organizational skills, and a strong willingness and commitment to understand relevant HR regulations to successfully contribute to maintaining a compliant and efficient HR department.

Key Responsibilities:

• Acts as point of contact for HR related queries from employees and external partners.
• Organizes and maintains employee records and HR databases.
• Provides administrative support for the full recruitment process including sending and draft regret letters.
• Liaises with recruitment agencies to set up interviews, psychometric assessments and queries when requested.
• Coordinates administration for HR projects and participates in HR audits.
• Documents and tracks human resources actions by completing forms, reports, logs, and records.
• Coordinates training records and ensures management is updated with all training attendances.
• Drafts standard correspondence throughout the employee lifecycle such as confirmation of employment and changes to terms and conditions.
• Performs relevant benefit and compensation administration.
• Coordinates all administrative and logistics related to the recruitment process including conducting pre-employment checks and preparing employment offers.
• Coordinates all training related logistics and coordinate and executes relevant activities for learnership and graduate programs.
• Assists with payroll preparation by providing relevant data, like absences, bonus, and leaves.
• Performs any other related task as required.

Knowledge and Attributes:

• Some knowledge of HR policies, procedures, and best practices across various areas such as recruitment, onboarding,benefits administration, employee relations, performance management, and offboarding.
• Basic ability to use HRIS systems and other HR-related software for efficient data management, reporting, and analytics.
• Organizational skills to manage HR tasks, processes, and documentation.
• Time management skills to prioritize tasks, meet deadlines, and handle multiple responsibilities.
• Thoroughness in managing HR processes, ensuring data accuracy, documentation quality, and compliance.
• Developing written and verbal communication skills to effectively convey HR concepts to diverse audiences.
• Ability to support HR projects from inception to completion.

Academic Qualifications and Certifications:

• High School Certification or related qualification preferred.
• Completion or working towards completion of a diploma or degree in a Human Resources field or similar is highly beneficial.

Required experience:

• Basic work experience as an HR administrative assistant or HR administrator.
• Basic administrative support experience.
• Basic experience using HRIS software and other HR-related software tools.
• Basic experience maintaining employee records, data entry, and ensuring data accuracy.