Sales Administration Executive

This position is ideal for a junior professional or a fresh graduate who is eager to grow and possesses strong numerical instincts.

Key Responsibilities

• Prepare and issue accurate invoices, credit notes, and payment receipts in a timely manner.
• Assist in reconciling accounts, tracking payments, and following up on outstanding receivables.
• Support the finance team with basic bookkeeping and data entry into accounting systems.
• Verify operation delivery dataand process the billing, while coordinating with customer finance teams toavoid discrepancies and ensure smooth billing.

• Maintain an organized digital and physical filing system for records and contracts.
• Prepare regular operational reports and assist with internal documentation.
• Coordinate with internal departments to ensure seamless workflow and resolve administrative bottlenecks.

• Assist the sales team with order processing and verification of sales contracts.
• Maintain and update the sales pipeline and customer relationship management (CRM) database.
• Prepare quotations and follow up on pending documentation with clients.

• Identify opportunities to improve administrative workflows and billing accuracy.
• Ensure compliance with company policies and contribute to a culture of operational excellence.
• Requirements
• Minimum GCE 'O' / 'A' Level, NITEC, or Diploma. This position is suitable for candidates at an early stage of their career, including those with limited working experience.
• Open to entry-level candidates. 0 to 3 years of experience in administration or finance support is preferred, but candidates with no prior experience who demonstrate strong learning agility are welcome to apply.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with Excel formulas (VLOOKUP, PivotTables) is a strong advantage.

Core Competencies:

• Strong numerical sense and high attention to detail.
• Excellent time management and ability to prioritize tasks in a fast-paced environment.
• Adaptable, self-motivated, and a team player with a positive attitude.