Geylang - Office Administrator

About the Role

This would require a good understanding and knowledge of existing processes, as well as strong understanding of global workflow and systems.

Key Responsibilities

You will be leading a small team of administrative executives to handle the following operations:

• Preparation of contracts and agreements for the Group
• Updating company policies and SOPs and ensure compliance to regulations globally
• Maintain company documents and registries, digital and non-digital
• Manage applications and claim submissions for grants
• Handle license and certification renewals for various regulatory requirements (e.g BizSafe Level 3, N2 License, PW cert, Eco-Office, etc.)
• Subscription and software management for business platforms
• Provide overall consultation to the Group on strategies, methods, processes and insights for administrative side of business operations
• Ensure proper, safe and organised filling of business documents

• Manage the overall upkeep and safety of the office
• Ensure compliance to safety regulations
• Procure office and pantry supplies
• Inventory, equipment and asset management
• Event and logistics management for events with external guests/participants within the office space

• Manage and monitor cash flow for the Group
• Handle payable and receivables
• Ensure transactions are processed and properly recorded
• Reconcile bank accounts and statements
• Prepare GST quarterly report for submission
• Prepare and support annual report for financial year end audit and tax returns

• Handle monthly payroll and CPF submission
• Handle employee tax submissions such as IR8A, IR21, etc.
• Handle government claim submissions such as NS Make-up Pay, GPML, CCL, etc.
• Manage company insurances such as medical, WICA, etc.
• Handle onboarding and offboarding of staff
• Manage internship intake for spring and fall cycles
• Partner with hiring managers to identify, attract, and recruit talents, while ensuring a diverse and skilled workforce
• Plan and execute programs to promote employee engagement and team coherence, both locally and globally
• Drive programs to promote company’s goals in sustainability efforts, with team bonding and community service in mind
• Promote and assist in employee upskilling and training, in line with company direction and goals
• Gather data insights on employee wellbeing, staffing, retention, attrition and other relevant HR metrics
• Other projects related to HR that drives positive change in accordance to company’s culture and values

• At least 3-5 years of experience in administration, accounting or HR
• Possess the ability to understand and apply global regulations and compliance for various countries
• Experience in clerical and administrative duties
• Possess knowledge in HR and accounting background
• Strong and professional English communication and writing skills
• Ability to work independently
• Strong attention to detail and well organised
• Pleasant personality with good interpersonal and communication skills
• Energetic, pro-active and thrive in dynamic environments
• Proficient in Google Suite (Google Doc, Sheets, Slides, Forms)
• Experience in Xero Accounting Software is a plus