Talent Acquisition Specialist

Job Summary

We are looking for a proactive and detail-oriented TA cum HR Admin Executive to support our in-house recruitment and basic HR administrative operations. This role will mainly focus on talent acquisition, recruitment coordination, candidate sourcing, interview arrangement, onboarding support, and HR documentation.

• Handle end-to-end recruitment process, including job posting, candidate sourcing, screening, interview coordination, and offer follow-up.
• Source candidates through job portals, LinkedIn, referrals, recruitment agencies, and other hiring channels.
• Conduct initial screening to assess candidates’ suitability, salary expectations, notice period, and availability.
• Coordinate interviews between candidates and hiring managers.
• Maintain recruitment tracker and candidate database.
• Assist in preparing offer letters and onboarding documents.
• Support new joiner onboarding and ensure a smooth candidate experience.
• Work closely with hiring managers to understand hiring needs and recruitment priorities.
• Support basic HR documentation, filing, and employee record maintenance.
• Assist with onboarding arrangements and HR administrative matters.
• Coordinate with vendors or service providers when required.
• Support ad-hoc HR/admin tasks assigned by management.

• Diploma or Degree in Human Resources, Business Administration, or related field.
• Minimum 1–3 years of experience in recruitment, HR, or HR administrative support.
• Prior in-house recruitment experience will be an advantage.
• Proficient in English and Mandarin, as the role requires communication with Mandarin-speaking stakeholders and candidates.
• Good communication and interpersonal skills.
• Organized, detail-oriented, and able to multitask in a fast-paced environment.
• Proactive, responsible, and willing to learn.
• Comfortable working in a start-up environment and open to taking on a broad scope of responsibilities.
• Able to handle confidential information professionally.
• Proficient in Microsoft Office / Google Workspace.

• Strong sense of ownership and follow-up.
• Positive attitude and team-oriented mindset.
• Good coordination skills with candidates, hiring managers, and vendors.
• Flexible, hands-on, and able to adapt quickly in a growing company environment.