Operations Executive (Facilities & Estate Management)-Tampines

Operations Executive (Facilities & Estate Management)

Employment Type: Full-Time, Contract

• Monday to Friday: 8:00 AM – 5:00 PM (inclusive of 1-hour lunch break)
• May be required to support school events on Saturdays or outside normal working hours when required.
• Sundays and Public Holidays are generally non-working days unless required for major school events.

GoalSetterz Business Solutions Pte. Ltd. is seeking a dedicated and proactive Operations Executive to be deployed at College @ Tampines . The successful candidate will support the school's daily operations by coordinating facilities management, estate maintenance, contractor management, logistics, safety and security, operational planning, and campus relocation activities.

This role requires a highly organised individual who can coordinate multiple stakeholders while ensuring the school's facilities remain safe, efficient, and operational.

• Coordinate and monitor preventive and corrective maintenance works.
• Conduct routine inspections of school buildings and facilities.
• Report defects and follow up on rectification works.
• Coordinate maintenance schedules with contractors and Facility Management teams.
• Maintain maintenance records, warranties, and asset documentation.

• Support planning and coordination for campus relocation projects.
• Coordinate relocation of furniture, equipment, and operational assets.
• Assist in operational readiness exercises, inspections, and defect management.
• Liaise with consultants, contractors, MOE, and project stakeholders.

• Coordinate daily security operations.
• Conduct safety and security inspections.
• Assist in incident reporting and emergency preparedness exercises.
• Monitor CCTV, access control, alarm, and visitor management systems.

• Coordinate cleaning, pest control, waste management, and landscaping services.
• Conduct inspections to ensure cleanliness and hygiene standards are maintained.

• Coordinate operational support for school events, examinations, and ceremonies.
• Arrange venue setup, logistics, furniture movement, transport, and audio-visual requirements.

• Maintain inventory records of furniture, equipment, and operational assets.
• Coordinate stocktaking exercises.
• Support asset replacement and disposal programmes.

• Liaise with contractors, consultants, suppliers, and government agencies.
• Monitor contractor performance and service standards.
• Follow up on maintenance requests and service delivery.

• Assist in developing Standard Operating Procedures (SOPs).
• Prepare operational reports, presentations, and documentation.
• Ensure compliance with MOE policies and statutory safety requirements.

• Assist in procurement administration, quotation tracking, and verification of completed works.
• Monitor operational expenditure and support budget planning.

Requirements

Applicants should possess:

• Nitec, Higher Nitec or equivalent qualification in Facilities Management, Building Services, Engineering, Estate Management, Operations Management, Rapid Transit Technology, or a related technical discipline.
• Minimum 3 years of relevant working experience in facilities management, estate operations, operational support, transport operations, or institutional environments.

Applicants should have experience in several of the following areas:

• Daily operations coordination
• Building or premises inspections
• Equipment and safety checks
• Incident reporting and escalation
• Operational logistics
• Contractor coordination
• Maintenance follow-up
• Operational documentation and record keeping

• Good interpersonal and communication skills.
• Strong organisational and coordination abilities.
• Ability to work independently and manage multiple priorities.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good problem-solving and stakeholder management skills.

Advantageous Experience

Candidates with experience in one or more of the following will have an advantage:

• Facilities or Estate Management
• Contractor Management
• Asset Management
• Building Maintenance
• Workplace Safety & Health (WSH)
• Procurement Administration
• Infrastructure Upgrading Projects
• Campus Relocation Projects
• Integrated Facilities Management (IFM)
• Educational institutions (MOE schools, Polytechnics, ITE or Universities)
• Building systems such as ACMV, Electrical, Fire Protection, Lift Systems, CCTV, Access Control and Building Management Systems (BMS)

• Responsible and dependable.
• Organised with strong attention to detail.
• Proactive and resourceful.
• Able to work under pressure and meet deadlines.
• A good team player with excellent stakeholder management skills.
• Committed to maintaining a safe, efficient, and conducive learning environment.

Only shortlisted candidates will be notified.