[ref. z18755501] Executive Administrative Assistant [US Tech MNC/UP 8k] - Toa Payoh

Adecco is partnering with a Technology Multinational Corporation company to search for an Executive Administrative Assistant

• Our client, a leading multinational organization, is seeking a highly experienced Senior Executive Administrative Assistant to support the Vice President, Asia.
• This role requires a mature and professional individual with extensive experience in executive support, calendar and travel management, and high-level stakeholder coordination.

• Minimum 8-10 years of experience supporting senior executives or regional leaders
• Proven track record managing complex calendars across multiple time zones
• Strong experience in international travel coordination, including visa applications and itinerary planning
• Skilled in handling expenses, purchase orders, and internal vendor processes
• Independent, proactive, and detail-oriented with excellent problem-solving skills
• Exceptional interpersonal and communication skills, with the ability to engage senior stakeholders
• Comfortable with modern office tools and systems (e.g., email/calendar platforms, document processing tools)
• Prior experience in fast-paced, regional or multinational work environments
• Flexible with working hours and able to manage urgent or time-sensitive requests

The Job

• Manage and prioritize the VP's calendar, including leadership meetings, internal reviews, and offsites
• Proactively resolve scheduling conflicts and communicate updates in a timely manner

• Organize end-to-end domestic and international travel arrangements (flights, accommodation, transportation)
• Handle travel documentation including visa applications and passport renewals
• Track and submit travel-related expenses

• Prepare and reconcile monthly expense reports
• Ensure accuracy in expense coding and adherence to internal cost allocations

• Raise and manage purchase orders, track receipt of goods/services, and oversee invoice approvals
• Ensure alignment with internal procurement policies

• Coordinate onboarding logistics for new team members (equipment, access, workspace setup)
• Support offboarding processes, including equipment returns and systems access removal

• Plan and execute logistics for team offsites, internal workshops, and external meetings
• Collaborate with vendors and venue sourcing teams as needed

• Maintain team org charts and distribution lists
• Manage shared calendars and coordinate recurring leadership meetings
• Provide administrative support to the broader Asia team when required

• Send your updated resume to: [email protected]
• Email Subject: Apply: Senior Executive Administrative Assistant
• We regret to inform that only shortlisted candidates will be contacted.

Personnel Registration Number: R1876435