Administrative & Executive Assistant

Job Summary

Provide comprehensive administrative support to management, ensuring efficient office operations. Manage schedules, communications, documentation, and coordinate events while maintaining confidentiality and supporting recruitment and reporting activities.

• Deliver comprehensive administrative support to management to ensure smooth daily office operations
• Manage calendars by scheduling meetings and appointments to optimize management’s time
• Coordinate internal and external communications including emails, phone calls, and enquiries professionally and promptly
• Prepare, organise, and maintain documents, reports, presentations, and meeting materials for effective information sharing
• Coordinate logistics for company events, meetings, and training sessions to ensure seamless execution
• Maintain accurate and confidential filing systems to safeguard sensitive information
• Liaise with internal departments, external vendors, and business partners to enhance operational efficiency
• Assist in preparing and submitting reports, claims, and administrative documentation to support business processes
• Support recruitment and onboarding by scheduling interviews and preparing employment-related documents
• Monitor and replenish office supplies to maintain an organised and efficient work environment
• Undertake ad-hoc projects and administrative duties as assigned by management to support evolving business needs

• Diploma or equivalent qualification in Business Administration or related field
• Prior experience in administrative, executive assistant, or office management roles
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong organisational and multitasking skills demonstrated by managing multiple tasks and priorities effectively
• Effective communication and interpersonal skills applied in professional correspondence and stakeholder interactions
• Ability to handle sensitive information with professionalism and discretion
• Self-motivated and resourceful with the ability to work independently in a fast-paced environment
• Positive attitude with adaptability to changing priorities and willingness to learn