Executive Assistant (Part Time) [Pharma MNC/ WEST/ UP $3.5K] - Geylang

Adecco is partnering with a leading multinational pharmaceutical company to recruit a (Part-Time) Executive Assistant.

• Focus: Calendar management, Claim Expense submission and End to end travel arrangement
• Office location: West, Mapletree Business City (onsite work is required, pleae make sure you are comfortable with the travel time)
• Working hours: Office Hours - 3-days Tuesday, Wednesday and Thursday
• This role will start off a contract position (Part Time)

• Preferably min 5 -7 years of experience in closely related role under pharmaceutical or healthcare industries as EA
• Calendar management, Claim Expense submission and End to end travel arrangement
• Ability to adapt and handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.

The Job

• Coordinate and manage all aspects of travel arrangements for team members to ensure smooth and efficient travel experiences.
• Book flights, hotels, transportation, and other travel-related services in collaboration with travel agencies and vendors.
• Source and arrange suitable lunch/dinner venues and other on-ground logistics as needed.
• Create and maintain comprehensive travel itineraries, managing any changes or cancellations promptly.

• Research and stay updated on visa requirements for various countries, including documentation, application processes, and timelines.
• Advise travelers on visa requirements and assist with the preparation and submission of visa applications.
• Liaise with embassies, consulates, and visa processing centers to track application status and resolve delays or issues.

• Provide guidance on corporate travel policies, procedures, and best practices.
• Support travelers in case of travel-related emergencies or unexpected issues, ensuring timely and effective resolutions.
• Maintain accurate records of travel expenses, invoices, and receipts, and prepare reports as needed.

• Manage team calendars, ensuring efficient scheduling and coordination.
• Assist with meeting room bookings and preparation as required.
• Create purchase orders (POs) and follow up on invoice processing and payment status.

• Send your resume to: [email protected]
• Email Topic: Job Application - Part Time EA

Personnel Registration Number: R1876435

Ling Kai Hoe

Personnel Registration Number: R22106166