Toa Payoh - Admin & Accounts Executive / Admin & Operations Executive

Admin & Accounts Executive

Responsibilities*:

• Handle full set of accounting functions such as invoice billings, receipts, data-entry, payment of suppliers’ invoices and other ad-hoc expenses.
• Manage monthly and annual closing for multiple corporate entities.
• Record and process all business transactions in the accounting system.
• Record transactions and events relating to accruals, pre-payments, capital structures and finance costs.
• Enter accurate data into the accounting system.
• Perform bank reconciliation.
• Accounts reconciliation and identify discrepancies.
• Update and liaise with 3rd party pertaining to payment.
• Handle monthly intercompany billings and process staff claims.
• Handle GST preparation for quarterly submission, statutory tax and audit.
• Maintain digital and physical financial records.
• Assist in day-to-day accounting and administrative functions.
• Other ad-hoc assignments
• Job responsibilities are subject to change in accordance with business necessity.

Requirements:

• Relevant work experience as an Accounting Assistant or Accounting Executive.
• Knowledge of basic bookkeeping procedures.
• Good math skills and the ability to spot numerical errors.
• Hands-on experience with MS Excel and accounting software.
• Organisation skills, independent.
• Ability to handle sensitive, confidential information.
• Experience in a chain outlet environment is a plus.
• Min. 2 years of experience.

Admin & Operations Executive

Responsibilities*:

• Provide operational and technical support to outlets and office.
• Picking and packing of beauty products and arranging delivery.
• Maintains inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Documentation and adhering to local regulators requirements and standards.
• Administration for onboarding and offboarding of employees.
• Analyse data trend and report generation for department head.
• Other ad-hoc duties assigned.
• Job responsibilities are subject to change in accordance with business necessity.

Requirements:

• Diploma and above
• Bilingual – English and Chinese (to communicate with Chinese speaking counterparts).
• Proficient in Microsoft Office Applications (Outlook, Words, Excel).
• Good communication and interpersonal skills and high level of teamwork are essential.
• Good organisational skills.
• Able to work under tight schedule and independently.