Executive Assistant to Managing Director (Automotive)
Executive Assistant to Managing Director (Automotive)
A leading luxury and performance automotive distributor/dealership group in Singapore.
About the role
Executive Assistant to Managing Director providing comprehensive support across MD office management, corporate services, and corporate social responsibility initiatives. The role requires proactive calendar management, confidential correspondence handling, stakeholder coordination, and support for ad hoc projects and travel arrangements.
Key responsibilities- Manage the MD's calendar proactively — prioritise appointments and resolve scheduling conflicts
- Handle confidential correspondence, expense claims, travel arrangements, and meeting materials accurately and discreetly
- Coordinate meetings: set agendas, take minutes where needed, and track follow-up actions to completion
- Act as the main point of contact between the MD and internal/external stakeholders, with professional and confidential communication
- Sort and distribute incoming mail to the right departments promptly
- Support Heads of Department (HODs) with claims, document prep, and gathering information
- Respond to emails and enquiries within 3 working days
- Process and track corporate services invoices (travel, petrol/EV, photocopier, etc.)
- Coordinate travel bookings and logistics for HODs and visiting guests
- Support the HOD in planning and organising CSR initiatives and help run CSR activities and events
- Diploma/Degree in Business Administration or related field
- 2–4 years' experience in admin or executive support
- Strong organisation and time management; able to prioritise well
- Excellent communication skills, professional, and discreet
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Able to multitask and work independently in a fast-paced setting
- Detail-oriented with good problem-solving skills
- Positive, collaborative team player
HOW TO APPLY:
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We regret to inform that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.
Allison Ng Kim Lian
Registration no. R1986496EA
License: 12C6253
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