[ref. a93563701] Facilities Utilities Administrator, 3 months contract - Toa Payoh

Facilities Utilities Administrator, 3 months contract

Summary

We believe the most effective teams are built when everyone is empowered to thrive, and this position offers you the chance to make meaningful contributions in a collaborative environment where your meticulous approach and stakeholder management skills will be highly valued.

Responsibilities:

• Process water and electricity utility payments promptly, ensuring service continuity for all facilities
• Manage charge-outs for utilities and services (including air-con extensions) to internal business units and tenants
• Coordinate with various stakeholders to gather necessary data for accurate cost allocations
• Support the opening and closing of GIRO accounts as needed, ensuring proper documentation and compliance
• Monitor GIRO limits and process alternative payment methods when transactions exceed limits
• Monitor and maintain a shared utilities mailbox, ensuring all invoices are processed within 3 business days
• Support data entry for sustainability metrics, including water and electricity consumption and waste disposal data

Requirements:

• Diploma in business administration, finance, or relevant field
• Exceptional attention to detail and accuracy in data handling
• Experience with utilities management, invoice processing, or financial administration
• Proficiency with Microsoft Office Suite, particularly Excel for data management
• Good communication skills for effective stakeholder coordination
• Ability to meet strict deadlines while maintaining accuracy
• Experience with payment processing systems and procedures is beneficial
• Experience with GIRO account management, including opening and closing procedures
• Knowledge of utility charge-out processes for tenants or business units
• Previous experience in facilities management or real estate operations
• Experience managing multiple stakeholder requests simultaneously